A very common requests Scispot has heard from lab managers, wet lab and computational folks is:
As a Lab person, I have two challenges:
My lab work at the bench complicates my scheduling. For example, I can start an experiment whenever I want. However, I have to schedule other experiments around it to keep going. This is very common when I have to adhere to a specific method or protocol.
I have to wait a long time between steps in my experiments, which can be 1-2 hours. It's difficult to manage multiple experiments at the same time without making mistakes. When I am working on a task, I find it difficult to stop until I reach a good stopping point. This is especially true when I am conducting an experiment.
I find it hard to balance my short term objectives with long term. Similarly, I have several ancillary responsibilities such as managing handshakes with computational folks.
I would prefer to maintain a consistent schedule, with dedicated time blocks for my different projects (e.g. Tasks such as administration, lab work, and teaching can take different amounts of time to complete. This makes it difficult to predict how long experiments will take.
Lab settings, like schools or companies, can have trouble managing tasks because of the variety of experiments and partnerships. Common problems include tracking individual progress, coordinating between team members, and maintaining consistent documentation. Traditional methods like old school ELNs, paper notebooks and spreadsheets are inefficient and prone to errors.
Scispot is helping Biotech Labs solve this problem by implementing Kanban style project management. Labs can bring their own project management tools like Asana, Monday.com and connect it with Scispot modern notebook and journal.
Here is a detailed example of how integrating Monday.com with Scispot.com help Biotech labs manage their schedule on time while focussing on what matters - running their experiments.
Connect project management (Monday.com) with at the Bench experiment execution (Scispot.com)
The features supported out-of-the-box through Scispot-Monday.com integration include:
● Task Tracking: Seamlessly manage and assign tasks between Scispot and Monday.com. A ticket created in Monday.com can automatically add a new entry / experiment ID in Scispot.
● Milestone Setting: Easily set, monitor, and reach project milestones. Based on your experiment execution in Scispot, provide feedback to existing milestones set in Monday.com.
- Efficiently assign resources and manage team tasks in your Scispot electronic lab notebook or journal for specific projects.
● Protocol and SOP References: Directly link Scispot's scientific protocols and SOPs to Monday.com boards for quick access.
Here are some of the best practices that we would recommend in your Monday.com implementation:
Board Structuring: Divide various aspects of your pipelines into boards: 'In Vivo Studies', 'In Vitro Studies', and 'Formulation'. Assign dedicated team members
- Example: In Vivo Studies Board
- Task: Mouse Inoculation
- Status: To-Do
- Responsible: Team Member A
- Status Labels: Use standardized labels: ‘To-Do’, ‘In-Progress’, and ‘Completed’. - Tagging System: Utilize metadata tags for each task in Labsheets synced with Monday.com tasks for better filtering and FAIR data principles. Example: #Vivo, #Mice, #Phase1
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