Managing a lab's data can be a daunting task, especially with disconnected LIMS systems and the need for accuracy. In our recent webinar, we explored how Scispot's integration with Zapier can help address these issues and improve lab operations.

‍

Tackling Disconnected Systems

Disconnected systems often lead to inefficiencies and errors. Labs use multiple apps for project management, alerting, accounting, and CRM, resulting in data silos and manual, error-prone data entry.

‍

Key Issues:

• Inefficiency: Manual data entry across platforms is time-consuming and prone to mistakes.
• Communication Gaps: Constant internal communication is needed to update team members on changes.
• Compliance Risks: Disconnected data can jeopardize regulatory compliance and traceability of samples.

‍

‍

The Benefits of Scispot and Zapier Integration

Our Zapier integration offers a seamless solution. By connecting Scispot with over 6,000 apps, labs can automate workflows, reduce manual work, and improve data synchronization without writing any code.

• Automated Data Entry: Update sample statuses and notify teams automatically.
• Improved Sample Tracking: Manage sample data and workflows in real-time.
• Efficient Communication: Link Scispot with communication tools like Slack and Teams.

‍

‍

Real-World Example: Animal Biome

Animal Biome, a biotech company specializing in animal health, shared their experience with Scispot and Zapier during the webinar. Initially, managing around 350 samples weekly using Google Sheets was inefficient and error-prone, causing delays in customer communication. 

Key Challenges:

• Frequent Manual Errors: Logging sample metadata manually led to data inaccuracies.
• Time-Consuming Sample Processing: Manual updates were slow, creating workflow bottlenecks.
• Inconsistent Customer Communication: Manually notifying customers about sample status was laborious and prone to delays.

Solution:

Automated Sample Intake and Bulk Updates: Animal Biome integrated Scispot’s automation capabilities to streamline their sample intake process. Upon receiving samples, they registered them by barcode scanning and used Scispot’s bulk update feature to efficiently update sample metadata. This automation ensured accuracy and saved time. Scispot’s platform allowed them to handle larger data sets more effectively, reducing redundancy and improving search functionality.

Improved Customer Communication: Using Zapier, Animal Biome connected Scispot with Gmail to automate customer notifications. This integration enabled them to send batch emails quickly and efficiently. Instead of manually updating Google Sheets and sending individual emails, they used Scispot's sample manager to filter and select batches of samples. With a simple click, they triggered Zapier to send customized emails, drastically reducing the time spent on this task and improving communication reliability.

Enhanced Workflow Efficiency: Automation allowed lab technicians to focus on critical tasks, increasing productivity. The streamlined operations enabled the lab to handle larger sample volumes more efficiently. Automated notifications ensured that customers received timely updates on their sample status, fostering trust and maintaining positive relationships.

‍

‍

Detailed Workflow Use Case: Automated Sample Processing

‍

Scispot's integration with Zapier allows labs to automate their sample processing workflow efficiently. When a new order is submitted, Scispot LIMS automatically creates an ID with a barcode, integrating seamlessly with forms and e-commerce platforms like Typeform, JotForm, Google Forms, Shopify, or WooCommerce. Barcode labels are generated, and kits are sent to customers, who are then notified with tracking details through Gmail, Outlook, Slack, or Teams.

Upon receiving samples, they are registered by barcode scanning, and tasks are created for the received samples in monday.com, ClickUp, Jira, or Asana. Lab technicians are promptly notified when sample statuses change. Samples are processed, plates are sent to instruments, and data is brought back for QC in Scispot lab sheets. The data is analyzed, and the QC manager is notified for report signing using Slack or Teams. Finally, the finalized reports are sent to customers.

Scispot’s AI functionality is leveraged to generate lab insights and reports. Additionally, Scispot integrates with accounting tools like QuickBooks and CRM systems like Salesforce, enabling comprehensive data analysis and ensuring that all aspects of lab operations are streamlined and efficient.

‍

‍

Automating Lab Operations with Scispot and Zapier

‍

Popular Use Cases:

• Alerting/Communication: Integrate with Gmail, Outlook, Slack, and Teams for immediate notifications.
• Project Management: Integrate with tools like Asana, monday.com, and Trello for dynamic project updates.
• CRM Integration: Connect with Salesforce, Zoho, and HubSpot for automated lead tracking.
• Accounting: Link with QuickBooks, Zoho Books, and Xero for financial process automation.
• Forms Integration: Integrate with Typeform, JotForm, Formidable Forms, Google Forms, and Squarespace Forms for automating sample registrations.
• Equipment Calendar Integration: Automatically update equipment bookings with Google Calendar and sync with Scispot.
• Storefront Integrations: Sync with Shopify and WooCommerce to manage order data seamlessly.

‍

Get Started with Scispot and Zapier

Are you ready to enhance your lab's efficiency and productivity? Watch the full webinar recording here to learn more about Scispot's Zapier integration and see it in action.

‍